Abstract Submission

Please take a moment to read the below guidelines before submitting your abstract:

ABSTRACT SUBMISSION GUIDELINES

• All abstracts must be written in English.
• All abstracts must be submitted on-line through the abstract submission system by 13th January 2024 by 23:59 BST. Abstracts that are sent via e-mail will not be included in the abstract assessment process.
• Use acronyms only when necessary and define all abbreviations and concepts in your abstract at first use.
• Always make sure to check the final abstract with the system’s preview function before submission, and edit or replace as necessary. It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author.
• The submitting and presenting authors are required to ensure that all co-authors are aware of the content of the abstract before the submission.
• The presenting author will be required to register for the conference if their abstract is accepted.
• BPS ASM reserves the right to exclude any abstract from the scientific programme that is not followed by a participant registration.
• Withdrawal of abstracts is only accepted if notified in writing and subsequently confirmed by the BPS ASM 2025 Meeting Organizing Secretariat.
• An individual can only be presenter for a maximum of 2 posters, although they may be a named author on more posters.
• For advice on how to submit a successful abstract you may wish to read the article ‘Tips for writing a good abstract for the Annual Scientific Meeting’, which can be downloaded here.
• Only the accepted abstracts of presenting authors who have paid their registration fees by abstract registration deadline will be included in the Scientific Programme and in the official Journal of the BPS the British Journal of Pain (BJP).

Ethical Guidelines

Abstracts must conform to the Home Office licence requirements for animal research and to the International Association for the Study of Pain’s ethical guidelines for animal research. To view the IASP guidelines for use of animals in research please click here. To view the guidelines for pain research in humans click here.

Abstract Preparation

Accepted registered abstracts will be published in the British Journal of Pain (BJP) as they are submitted in the abstract submission system. Since there will be no editing process on the abstracts, the authors are required to avoid any typing errors, misordering of the authors, wrong spelling/writing about the institutions, etc.

• Category: A main category that is relevant for your abstract must be selected during Step 1 of the submission process. The Scientific Committee reserves the right to change the topics during the abstract assessment process.
• Presentation type:
  • Poster presentation
• Institution Information: The institution(s) of the authors should be indicated fully with the “department” and “institution” names while avoiding any abbreviations such as Dept., Inst., Hosp., etc. Please include the City and Country for each institution.
  The institution, city and country should be written in lower case while the initials of each word are written in capitals.
• Author Information: First, middle and last names of all the authors must be fully indicated correctly and in the right order. Please pay attention to matching the institutions from the dropdown menu to the right authors, and make sure that you select the “presenting author” correctly from the Author List.
• Presenting Author Information: Please enter the presenting author’s contact information.
  It’s highly important for you to ensure that the e-mail address of presenting author is entered correctly, as all communication regarding the acceptance, any required adjustments, and scheduling will be sent to the presenting author via e-mail by the Meeting Organizing Secretariat.
  The presenting author will be required to register for the Conference in order to confirm acceptance of the abstract.
• Abstract Title: Abstract title can contain a maximum of 150 characters.
• Abstract Text: Scientific abstracts, clinical audits and service evaluations should not exceed 600 words. The title of the abstract, authors’ names, institutions and key words are not included in this limit, and those should not be entered in this section.
  Abstract texts should be consisting of four sections given below:
  • Background
  • Aims
  • Method
  • Result – should include actual data
  • Conclusion – should indicate why the findings are important for people with pain.
• Keywords: Minimum 1 keyword is required, and maximum 6 keywords can be entered. All keywords should be separated with commas.
• Images, tables, diagrams and graphs are NOT allowed.
• Conflict of Interest
  Authors must declare if they have any conflict of interests in their poster abstract.

After Submission

• When the submission process is finalized, you will see your abstract on your account Home page. Please be aware that the Scientific Committee will not receive “Not-Submitted Abstracts” and these therefore CANNOT be taken into consideration in the abstract review process.
• Upon submitting of your abstract an e-mail including the “Abstract Number” and “Abstract Title” will be sent to the submitting author. Please make sure to save your username and password for future use.
• You can make edits on your abstract before submitting it to the Scientific Committee. After the submission is completed, no edits will be allowed on the system even if there is time until the deadline. In that case, if you have to make some edits on your abstract after submitting but before the submission deadline, please contact with the Conference Organizing Secretariat at (mrodic@kenes.com).

Evaluation Process and Acceptance Letters

All submitted abstracts will be scored and pass through an evaluation process after the submission closes.

Only those accepted will be invited to exhibit at the Meeting. You will receive notification confirming whether your abstract has been accepted or declined by the end of February 2025.

The abstract presenting author must be registered for the meeting at the latest by March 10, 2025.

Abstracts of unregistered presenting authors who do not complete the registration payment by this deadline will be removed from the final programme and will not be published in the BJP Journal.

Reproduction of Poster Abstracts

By submitting an abstract you automatically give us permission to publish your submission as part of a supplement to the British Journal of Pain. Presentation at the ASM indicates your willingness to publicly share your data and note taking or photography of presented materials for personal use by delegates will not be restricted. The British Pain Society will treat your personal data in confidence but may use them to contact you about the 2024 ASM.

Preparation and Display of Posters

Posters will be presented as printed posters on poster boards at the 2025 ASM.

Poster Prizes and Oral Presentations

The Scientific Programme Committee will select the highest quality abstracts for oral Prize Presentation in one of the plenary sessions at the 2025 ASM. The Prize Presentations will be awarded based on the scientific merit and quality of submitted abstracts by the Scientific Programme Committee. The Committee aims to reward excellent among students and trainees, alongside later stage researchers through award of Prize Presentations. Strict time limits will be applied for the oral presentations and include time for questions from the audience. A list of the selected oral presentations will appear on the British Pain Society’s website and in the Final Programme once they have been scheduled.

Thank you for submitting your work for consideration. Please contact us directly at mrodic@kenes.com , should you have any specific inquiries.